TTWNYC 2009 2nd Staff Meeting

2^nd TTW_NYC_2009 Staff Meeting notes from Thursday July 23^rd 2009:

THANKS for coming out in the rain and joining me!

New blood!

Katrina McDaniels and her friend Nicole came to the meeting and we now have a Registration Coordinator (handles zombies at the event) / Online officers (Promotes and edits online network groups). As well as Camilla Plummer who will be our new finance officer! Camilla please, if you could give me the honor of creating a TTWNYCfinance@gmail.com account then I can send you the shared documents. And my fiance has been talked into being our Zombies Care Coordinator his name is Gene Chiang.

Venue:

We (Celena, Kat L, and Kathleen) and new blood discussed our options in the Times Square area. We later met up with Scott and he and I walked back through the Times Square. Amada has Brilliant change of PLANS. I am going to get a permit for 45^th-47^th Streets and although one half of the group is on the other side of the street we can still dance all together if the sound is set up correctly. Stage being on one corner of the street and basically taking up two blocks. It’s going to be AWESOME. Forget Duffy’s Square or Military Island-We are now focusing on reserving those two blocks. That’s enough room for 2000 zombies!! And probably just one SAPO permit.

We are still looking for nonprofit organizations or corporations to help us with securing the permits in the form of certificate of insurance. If anyone knows someone willing to help please contact Diana at TTWNYC_Sponsor@gmail.com or myself, Amada ttw09.nyc.manada.biz@gmail.com. THANKS!

But JUST IN CASE-Can we discuss a backup venue???? Ideas?

Communication:

I also am going to send out a massive email to everyone asking for their help with suggestions for potential sponsors, dance studios, and any corporate or non profit organizations who would want to help us make this happen and it can happen we just have to have persistence, patience and a smile on our face especially when we ask them for the MOOLAH! J

Graphics:

Ok. We covered that graphic ideas/LOGOS will be presented on August 7^th. Also she said she could help with creating the press release. YAY! If anyone knows how to or has press contacts can u send them over to me??

Fund/Promotions: We discussed bake sales, auctions of 80’s things, dance-a-thons, Kat L has a list of ideas popping outta her head we just need to get started!

Charity:

I’ve tried contacting Make A Wish foundation/Heal the World (MJ Charities). Have not heard back a reply. I want to create t-shirts to sell on Café press to donate to our charity. It is possible…but the logos will come later for this idea once we secure our charity to make a linked t-shirt to say something like “TTW NYC makes a wish come true and so can u” IDK just bubbling with thoughts now…

Registration:

Buying bracelets for day of for Staff to wear as well as our registered zombies so we know for sure who is part of our Guinness world records team & they can receive discounts at various sponsored places.

Guinness: Kat K is already in the process of filling out our forms but we are waiting another week before sending to see if we can fill in the blank space to answer regarding charity and sponsorship.

The MJ Dance Team:

We are meeting this Sunday July 26^th at 3pm to walk through all the movements and make sure we are all on the same page and we can designate ourselves into appropriate groups as well as scheduling. So our blood thirsty zombies can get what they have registered for!!

Sponsorship:

We talked about companies such as Red bull, Coke (but we should try Pepsi first since they owe MJ a favor for accidently burning his head!), Sony and Epic records. The Hard rock café, Starbucks, Planet Hollywood, All local Hotels for ballroom rental, all local dance studios for rehearsals, All local colleges and universities use of their dance/makeup/costume departments. Also we should check with local charitable celebrities like Rosie’s Broadway dance studio/Alvin Alley/Kids dance studios? (when I was younger I wanted to learn Thriller), Also Daniel has some great ideas for sponsorship from Ricky’s and local costume shops.

Ok. I think my heads gonna explode and brains go flying. OH!!!

We have as of today exactly: 91 days to do all this!!

Sincerely,

Amada Anderson

Event Organizer/Director

Email: ttw09.nyc.manada.biz@gmail.com

website: www.thrilltheworldnyc.com